Road to Loloma

When

Friday from about 4:15pm, the day before the wedding

Where

Favors in every cabin; papers on the welcome table, front corner of the Carriage Room; s'mores at the upper campfire

• 1Wooden s'mores crate
• 2Big s'mores roasting sticks
• 6Individual s'mores sticks, in a cloth bag
•  Firestarter cubes
• 2Lighters
• 28Kinder Bueno favors
• 25Tea favors
•  Favor papers
•  Welcome papers
•  Bedding assignments
•  Door cards
•  Energen and oatmeal, for the guests' breakfasts
•  Waffle food signs, Haribo (2 bags), headlamps (3), Everdell, Protzel sign couple

1. Favors. One in every cabin, one per room, with a favor paper. Each favor also gets a blanket and breakfast (cornbread and waffles) in that cabin's fridge. The breakfast heating instructions are in the welcome papers.
2. Welcome table. Welcome papers and bedding assignments go on the welcome table, with the map board where arriving guests see it first.
3. Door cards. Match each card to the Lodging map and hang or tie it on: no tape or tacks on Loloma's buildings.
4. S'mores. Crate, sticks, firestarter cubes and lighters go to the upper campfire. Firewood comes from Loloma. On Saturday evening the hot chocolate moves to the Carriage Room.
5. Couple's items. Ashley and Adrien use the waffle food signs, Haribo, headlamps, Everdell and the Protzel sign themselves. Nothing to set up.

To confirm: marshmallows, chocolate, graham crackers, hot chocolate packets, the hot water container, and the s'mores table and benches. None of them are in this box.

Labels S'mores crate Everdell and firestarter

When

Friday night: steam everything. Saturday: take each one from the steam area when it's needed

Where

The steam area; the banner goes on the main cabin, second story

•  Lace tablecloths: welcome table and photo table
• 2Brown tablecloths: buffet tables in the tent
• 4Brown tablecloths: cocktail hour
• 1Tan tablecloth: dessert table in the Carriage Room
• 1Round brown tablecloth: cake table
• 1Wedding banner

1. Steam. Steam all the tablecloths and the wedding banner Friday night so they're wrinkle-free for Saturday. Keep them in the steam area until they're needed.
2. Banner. Saturday from 8:30am, hang it on the main cabin's second story. Tie it on: no tape or tacks on Loloma's buildings.
3. Guest dining tables. No tablecloths. The moss runners go straight on them (Box 8).

Labels

When

Saturday 10:30am, when Lauren arrives

Where

Main Lodge; for Lauren, the photographer, to shoot the detail photos

•  Invitation and details envelopes
• 1Save the date
•  Stamps
•  Wax seals
• 1Wax seal kit
• 1Ring box with the rings

1. Hand Lauren this box, plus these things that aren't in it: Ashley's veil, Ashley's and Adrien's shoes, and Ashley's jewelry.

Label Contents

When

Saturday from 8:00am

Where

In front of the Main Lodge

• 1Picnic table on site
• 1Lace tablecloth steam area
• 1Fake flower arrangement, on a corner of the table
• 2Table topper florals, see Loose florals
•  Loose moss
• 4Instruction frames
• 1Recording phone (telephone guest book)
• ~8Disposable cameras
• 1Round wicker tray with handles, for the disposable cameras
• 1Instax camera, charged
• 10Instax mini film packs
• 1Oval wicker basket with two handles, for the Instax film
• 1Photo album
•  Markers and pens
• 1Closed-lid card and gift box
• 15Sticker favors

1. Instruction frames. Stand the four hinged frames up along the table. Set each item directly in front of its frame:
   • Ring Ring: the recording phone.
   • Disposable Cameras: the tray of cameras.
   • Snap a Polaroid: the Instax camera, the film basket, the photo album, and the markers and pens.
   • Cards and Gifts: the card box, with gifts set beside it.
2. Disposable cameras. Stand them all on the round wicker tray.
3. Camera stickers. If the top edge of a camera's sticker wrap lifts, press it back down flat.
4. Instax film. Stand the packs upright in the oval wicker basket, next to the Instax camera.
5. Sticker favors. Set the sheets out on the table for guests to take.
6. End of the night. Cards and gifts go to River Cabin 1.

Labels Contents Step 1: frames Step 2: camera tray Step 3: lifting sticker Step 4: Instax basket Step 5: sticker favors

When

Saturday from 9:00am

Where

Main Lodge backyard

•  Floral cones
• 1John's photo frame
•  Reserved chair signs

1. Reserved signs. Hang them by their ribbons on the backs of the first-row chairs.
2. Floral cones. Hang them the same way on the aisle-end chairs and fill them with flower petals. If there aren't any petals, ask Adrien.
3. John's photo frame. Set his memorial frame on his seat: front row, right side, with Rhonda and Michael (Ceremony seating).
4. Also for the ceremony: the Floral Arch and the Aisle Floral Runners. Clear umbrellas are on site in case of rain.

Labels Step 1: reserved sign

When

Saturday from 11:30am

Where

Lower grass patch, up the road to the north; the main cabin if it rains

• 2Green glass mushroom vases, wrapped in brown paper
• 24White dessert plates with a gold leaf border
•  Green napkins
• 4Brown tablecloths steam area

1. Mushroom vases. They're glass, so unwrap them carefully. Fill them with fresh flowers and set them on the bistro tables.
2. Loloma vases. Take some of Loloma's clear glass vases from their cabinet too. Fill them with fresh flowers and set them on the bistro tables with the mushroom vases.
3. Plates. Stack them next to the charcuterie so guests can serve themselves.
4. Last. Charcuterie and ice go out last so they stay fresh.

Labels Vases and plates Step 2: Loloma vases

When

Saturday from 2:30pm, during cocktail hour

Where

Guest dining tables, in the tent by the dance floor

•  Moss runners
•  Foam blocks

1. Lay the foam blocks end to end down the center of each table. Stack two where you want taller flowers.
2. Lay a moss runner over the foam blocks so they're fully covered. No tablecloth underneath.
3. Poke the fresh white flowers and baby's breath through the moss into the foam, in small clusters along the runner.
4. Space the LED candles along the runner between the flower clusters.
5. Scatter the little dried flowers and moss balls across the moss to finish.

To confirm: which box the LED candles, dried flowers and moss balls are packed in.

Labels Step 1: foam blocks Step 2: moss runner Finished Finished, 2

When

Saturday from 2:30pm (napkins, place cards); from 5:00pm (dessert and cake)

Where

Reception tables; desserts split between the Carriage Room and under the stage

• 1Wedding cake stand: round wood slice with a bark edge
• 1Dessert stand: scalloped wood on three legs
•  Dessert stands and trays, about 6 to 8
• 24Dinner napkins: 8 white, 8 sage green, 8 dark brown
•  Place cards: green clovers with each guest's name, and a wood log holder for each
•  Wood food stands, in a bag, and reception food signs

1. Wedding cake stand. Use this exact stand for the cake: the round wood slice marked "Wedding Cake Stand" underneath. It goes on the cake table with the round brown tablecloth (steam area). Cake knives come from Loloma. Cake cutting is after the formal dances.
2. Desserts. Split between the Carriage Room (on the tan tablecloth) and under the stage. Chiara and Aki arrange the desserts on the stands and trays. The wood stands are fragile, so handle them with care.
3. Dinner napkins. At the place settings. How to fold and mix the colors is up to you.
4. Place cards. Stand each clover in a log holder and set them on the tables, following the dinner seating map.
5. Food signs. Slip each sign into a round wood stand and set it in front of the matching dish.

Labels As packed Step 1: cake stand Step 1: its label Step 3: napkins Step 4: place card Step 5: food signs

When

Friday from about 4:15pm

Where

Main Lodge backyard

1. Assembling. The faux arch comes in numbered panels. Each panel has a number and an arrow in chalk on the back. Connect each panel to the panel its arrow points to. For example, panel 2's arrow points to 3.
2. Taking it down. Unscrew the wing nuts to separate the panels. Then see Packing up the florals.

Panel numbers

When

Saturday from 9:00am

Where

Ceremony aisle, at the aisle ends of the rows

1. Setting up. Each runner has its own labeled box. Lay each one flat on the ground and fluff the flowers so they spread out.
2. Packing up. Squish each runner back into its own labeled box, the same way it arrived.

How it arrives Laid flat

When

Saturday from 8:00am; moved at 2:30pm

Where

The photo table, then the couple's main table at the reception

1. Two large faux toppers: white blooms, baby's breath and greenery. Set both on the photo table (Box 5).
2. At 2:30pm, during reception setup, move both to the couple's main table.

Table topper

When

Saturday night breakdown, or Sunday before the 11:00am checkout

For the arch, the aisle runners and the table toppers. Each floral box is labeled with what goes inside it. Pack each piece into the box whose label matches, in the order the label lists. Unscrew the arch's wing nuts before packing the panels.

When

Friday 7:00pm

Where

Main cabin kitchen counter

Disposable plates, chopsticks and forks are in the couple's setup bag. The food trays go on the counter next to them.

When

Saturday from 10:30am

Where

Main Lodge backyard

• 1Rain canopy, travels on its own
• 1Heater, wheeled over from the reception
• 1Extension cord to the musicians' speaker

The canopy is required: the musicians won't play in any rain. After cocktail hour the heater goes back to the reception.

When

Saturday from 3:00pm

Where

Carriage Room, projected over the garage door

• 1Big white sheet for the screen
• 1Projector, Samantha brings it
• 1Computer
•  Couches, rearranged on site

To confirm: the movie gear is still being bought.

When

Saturday from 3:15pm

Where

Pavilion bar by the dance floor

• 1Speaker and standing mic on site
• 1Laptop with the playlists

Mic ready for the speeches after the 3:45 grand entrance. The reception playlist is for the reception; the dance songs are for the dance floor after the cake is cut. Both play on Loloma's speaker.

Reminder: Ashley and Adrien bring the laptop.

• Reception playlistApple Music
• Dance songsApple Music